McLean VA – Convene
5/17 – 5/18

UPCOMING EVENT DETAILS

Please check this page prior to the gig, as any schedule changes / new information will be uploaded here.

 

Client

Pro AV DC

EVENT LOCATION

Convene
1800 Tysons Corner Blvd
McLean, VA

MEETING PLACE

Entrance

PRODUCTION MANAGER

Abdul
202-361-9488

Scope of Job:
Convene has their own in house AV equipment. We are supplementing what they have; whilst using their equipment as well. In ALL rooms, we will be connecting to their sound system, as well as their projection. We can connect to projection over HDMI, and audio over XLR. Each room will have a recorder, that will record the slide deck and have audio. In order to do this efficiently, we will output from Laptop in to an HDMI splitter, and split the signal to the recorder and the other signal to the projection. If you have any questions, please let me know. EVERY SESSION NEEDS TO BE RECORDED; BOTH PRESENTATION AND AUDIO

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SCHEDULE

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May 17

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Name, Position, Function, Time IN, Time OUT, Notes

Erik Ruiz, Everything Tech, Set GS/OP GS, 7am, 6pm, See Notes
Abdul, PM / BOTech, Set GS/Breakouts, 7am, 5pm, See Notes
Lante, PM / BOTech, Set GS/Breakouts, 7am, 5pm, See Notes

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May 18

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Name, Position, Function, Time IN, Time OUT, Notes

Wesley, Everything Tech, OP GS/Strke, 7am, 7:30pm, See Notes
Abdul, PM / BOTech, Set GS/Breakouts, 9:30am, 7:30pm, See Notes
Lante, PM / BOTech, Set GS/Breakouts, 9:30am, 7:30pm, See Notes
Maxwell Pearsall, GAV, Strike GS/Breakouts, 3pm, 7:30pm, See Notes

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AVLeads LABOR COORDINATORS

Office – 1-844-5-AVLEAD (528-5323) – info@Avleads.com
Marcmarc@avleads.com       Jonjon@avleads.com
Nicknick@avleads.com          Robrob@avleads.com

DRESS CODE

Set-up / Strike Days:

Clean pair of Black pants or “Docker” style pants with a Black “Polo Style” collard shirt and Black shoes.
No Rips in Shirts or Jeans. No Shorts, No T-Shirts, No Sweats

Show Days:

Black “Docker style” dress pants with Black collard dress shirt and Black shoes. Also, wear a tie.  No Khaki’s please.

Appearance Code:

No Facial Jewelry
No Earrings in ears are permitted
If you have tattoos they must be covered by a sleeved shirt
Personal hygiene must be maintained and you must be clean and well groomed at all times.

OTHER:

– If the client offers you food, please politely decline.

 

PAYMENT

Below is a link to download our “Work Authorization” form and W9. In order to process your payment, we need these along with your invoice. **Include dates worked, and start/end times** Please also specify how you would like to be paid on your invoice (see below). You can send us these documents upon completion of the gig via Email or USPS. Please do not bring paperwork to the gig, as we will not be on site.

Send all paperwork to: accounting@avleads.com

NEW PAYMENT OPTIONS!

We are constantly working on improving payment methods.  We are now offering PayPal as a way to get paid faster. We charge a 3.5% fee for this option. If you have any questions, please reach out to us. Please be sure to specify payment method in your invoice!

WE CANNOT PROCESS YOUR PAYMENT WITHOUT THESE DOCUMENTS

(INVOICE,   WORK AUTHORIZATION,   AND W9)

Payment Terms

1.) Check  – NET 30

2.) PayPal available at a 3.5% convenience fee.

3.) Feel free to use our INVOICE if you do not have one. CLICK HERE